MilesComing soon

QuickBooks mileage tracker

This page is general information, not tax advice.

QuickBooks does track mileage, in its mobile app, and it applies the IRS standard mileage rate to the business trips it records. If you already keep your books in QuickBooks, the question is whether its tracker is enough on its own or whether a separate mileage tracker that feeds QuickBooks serves you better. This page covers what QuickBooks does, how its import works, and when each choice fits.

Note. QuickBooks facts are as of September 2026. Check them again before publish.

Does QuickBooks track mileage?

Yes, in the QuickBooks mobile app. QuickBooks Online and QuickBooks Solopreneur (the product that replaced QuickBooks Self-Employed) both include mileage tracking in their iOS and Android apps.

  • Trips can be detected automatically with GPS when the app has location permission, or added by hand with a start and end address.
  • Each trip is marked business or personal with a swipe, and business trips get the IRS standard mileage rate applied, so the deduction appears in the books.
  • Trips can be reviewed and edited on the web in the Mileage page, and a report of trips can be run for a date range.

QuickBooks Solopreneur costs $20 a month or $120 a year and is built for a sole proprietor. QuickBooks Online tracks mileage on its business plans. In both, the trips are stored in Intuit's cloud with the rest of your books.

How to track mileage in QuickBooks Online

  1. Open the QuickBooks mobile app and go to Mileage.
  2. Turn on automatic tracking and grant the location permission it asks for. Trips will be detected while the app is allowed to run in the background.
  3. After each trip, open the app and swipe the trip business or personal. Add the purpose for business trips.
  4. Add a vehicle in Mileage settings so trips are assigned to it.
  5. On the web, run the mileage report for the year to see business miles and the deduction at the standard rate.

The mileage CSV import

QuickBooks Online accepts a CSV of trips in the Mileage page, with a downloadable template that shows the columns it expects. Trips imported this way appear alongside detected ones and get the same rate applied. This is how a log kept elsewhere gets into the books.

Review note. Miles exports a CSV in the column order the QuickBooks Online import expects. The column names must be verified against the current QuickBooks import template before the feature ships, and the template's exact fields are not restated here for that reason.

What the QuickBooks tracker leaves out

  • The IRS log. QuickBooks reports business miles and a deduction. It does not produce a log in the Publication 463 Table 5-2 layout or the Schedule C Part IV answers, and it does not record odometer readings for the total miles for the year that Table 5-1 requires.
  • Rate periods. The 2026 business rate is 72.5 cents a mile through June 30 and 76 cents from July 1. Check that the books apply the rate for the period each trip falls in.
  • Canada. The CRA rules, kilometres, the full and simplified logbook, and the T2125 figures are a different set of requirements.
  • Where the trips live. Your location history is in Intuit's cloud, under the same account as your books.

When to use Miles with QuickBooks

Use QuickBooks alone if you want one app, your trips are few, and the deduction figure is all you need from the log.

Use Miles with QuickBooks if you want drives detected without opening an app, a log that meets the IRS record elements with the created-at time on each record, the Schedule C figures and the log PDF for your preparer, the CRA logbook for a Canadian vehicle, or a location history that stays on your iPhone and in your own iCloud. Export the QuickBooks Online CSV from Miles at month end or year end and import it, and the deduction lands in the books the same way.

How Miles handles this

Miles exports a CSV in the layout the QuickBooks Online mileage import expects, for any date range and any vehicle, from the share sheet. The same drives feed the mileage log PDF, the tax summary with the Schedule C line 9 amount and the Part IV answers, and the accountant package, so the books and the record agree. Miles does not connect to QuickBooks directly and does not need an Intuit login. Every export format is listed on reports and exports.

Miles is coming soon.