Work mileage tracker for employees who drive

If you drive your own car for work and your employer reimburses you, the money depends on a record. Most employees cannot deduct unreimbursed car expenses on their own return, because the deduction was suspended for tax years after 2017, so the report you hand your employer is the whole claim. Miles is a work mileage tracker that records the drives on its own and produces that report at your employer's rate.

This page is general information, not tax advice.

How to track mileage for work

1. Set your employer's rate in Settings under Rates. Many employers pay the IRS standard mileage rate, which for 2026 is 72.5 cents a mile from January 1 to June 30 and 76 cents from July 1 to December 31. Some pay less, and the report uses whatever you enter.
2. Tag your regular workplace. Drives between home and that workplace are commuting and are left out of the report. Tag the sites and offices you visit for work, and drives to them are business by rule.
3. Set work hours if your work driving falls in a window. Drives inside it are business, and drives outside it wait for a swipe.
4. Drive. Site visits, client meetings, trips between offices, and errands for work are recorded on their own. Swipe the ones the rules did not catch.
5. Export the month. The reimbursement report in Reports lists each business drive with its date, start and end places, purpose, and miles, totals the month, and multiplies by your rate. Send it as a PDF or a CSV from the share sheet.

What an accountable plan needs

Publication 463 asks for three things. The expenses have a business connection, you account to your employer within a reasonable time, and you return any excess allowance within a reasonable time. It treats accounting within 60 days and returning excess within 120 days as reasonable. Accounting for mileage means giving the date, place, business purpose, and miles of each drive, which is what the report contains. An allowance at or below the standard rate is not income. Above the rate, the excess is wages. The mileage reimbursement guide has the rules and the table from Publication 463 chapter 6.

Canada

A Canadian employee who is required to use their own vehicle and is not paid a tax-free allowance can deduct vehicle expenses on Form T777, with a Form T2200 signed by the employer and kept on file. The reasonable allowance an employer can pay tax-free in 2026 is 73 cents for the first 5,000 kilometres, 67 cents after that, and 4 cents more in the territories. See T2125 motor vehicle expenses, which covers the employee forms too.

Privacy

The report contains the drives you choose to include and nothing else. Your location history stays on your iPhone and in your own iCloud account. We operate no location servers, so there is no account for an employer to ask for access to.