MilesComing soon

Reports and exports

At tax time, the log has to leave the phone in a form your tax software, your accountant, or an examiner can use. Miles exports in every format they ask for, from the share sheet, to Files, AirDrop, Mail, or a printer.

This page is general information, not tax advice.

Choosing what to export

Pick a year, a quarter, a month, or a custom range. Pick one vehicle or all of them. Pick a purpose or all of them. Then pick a format. The same filters work in the app's own reports, so the dashboard and the export agree.

The formats

Mileage log PDF

The log itself, in the layout of Table 5-2 in Publication 463. The IRS labels that table "not an official Internal Revenue form", and there is no official form for submitting a log. The layout is the one an examiner expects. Columns for the date, the destination, the business purpose, the odometer start and stop readings, the miles for the trip, and the expense type and amount, with weekly totals and a year-to-date total. The header carries your name, the vehicle, and the period, and the last page has a signature line.

Tax summary PDF

One page of numbers for the return, with the log's totals behind them.

  • Total, business, commuting, and other miles for the year
  • The business-use percentage
  • The standard mileage deduction, figured by rate period (for 2026, the January to June miles at 72.5 cents and the July to December miles at 76 cents)
  • Parking and tolls
  • The amount for Schedule C line 9, and the answers to Part IV, lines 43 to 47 (date placed in service, the three mileage figures, personal use, another vehicle, evidence)
  • For the actual-expense method, the figures for Form 4562 Part V
  • The adjusted basis after the depreciation built into the standard rate, for the year you sell the vehicle

Form 2106

Employees generally cannot deduct car expenses for tax years 2018 through 2025 because of the suspension of miscellaneous itemized deductions. Four groups still can. Armed Forces reservists, qualified performing artists, fee-basis state or local government officials, and employees with impairment-related work expenses. For them, Miles exports Form 2106 with Part II, Sections A and B, filled from the log.

Review note. The form's field mapping must be verified against the current revision before the feature ships, and the tax-year availability of the deduction must be checked after 2025.

CRA logbook and T2125 figures

For a vehicle in Canada, the log in kilometres with the odometer readings at the start and end of the period, a note of whether it is a full or a simplified logbook and the base year it relies on, and a summary with the T2125 Chart A figures. For employees, the T777 figures. See the Canada guides.

CSV and Excel

Every field of every drive, one row per drive, with the combined shift records expanded or collapsed as you choose. The CSV opens in Numbers, Google Sheets, or anything else. The Excel file has a sheet per vehicle and a totals sheet.

QuickBooks Online

The CSV in the column order QuickBooks Online's mileage import expects, so the drives land as trips and QuickBooks applies its own rate. See QuickBooks mileage tracking for what QuickBooks does on its own and when to pair it with Miles.

Review note. Xero and FreshBooks import formats are candidates for a later release.

Accountant package

A zip with the mileage log PDF, the tax summary PDF, the CSV, and every receipt image for the period. Send it as one attachment. Your accountant does not need the app.

JSON backup

Everything. Drives, routes, places, rules, vehicles, expenses, and receipts, in a documented format you can keep or move.

Reimbursement reports

If your employer reimburses you, export a report for the period at the rate your employer pays, which can be the IRS rate, the CRA allowance rate, or a custom rate. The report lists each drive with its business purpose, which is what an accountable plan requires you to provide. See employee reimbursement.

The dashboard

In the app, Reports shows the year at a glance. Miles by purpose and by month, the estimated deduction at the standard rate, and the Both methods comparison for each vehicle. Tap any number to see the drives behind it.

Video

This page's video shows a tax-time export end to end. The steps it records are written up in the tax-time export video script.